Scheduled Tasks

Create tasks from Scheduled Tasks or by typing /schedule in supported chats.

Overview

Scheduled Tasks run assistant work on a timetable. Create from the sidebar or with /schedule in chat. From chat, the assistant builds a clear self-contained prompt (and optional brief), a unique task name, and a review card before Create Task. Schedule fields follow Frequency — Manual shows Runs manually; other frequencies use date, time, and related fields. Morning digest and inbox summary run at the times you set.

End-to-end flow

A simple path to follow:

Sidebar → Scheduled Tasks → New Task — or in chat type /schedule → Answer follow-ups if asked → Review card → Create Task → Or set Morning digest / Inbox summary

How it works

New Task / /schedule:

Task name — 50 characters. Brief description — 200 characters (optional). Run Frequency defaults to Manual in the form. /schedule builds a full prompt from your message and chat context — it does not keep the chat on the task.

Prompt & name:

The prompt is shown in full on review and stays editable before you create. Task Name and Brief Description come from that prompt. Duplicate generated names get a unique suffix. After create, edit from Scheduled Tasks.

Schedule fields:

Changing Frequency keeps what still applies and clears what does not. Date/Start Date can default to a valid next run; Time is only set if you provide it. For non-Manual defaults in the form: Date today, End Date one month ahead, Time rounded to the next slot (for example 3:39 → 3:45). Hourly / Every 30 Min use minutes only. Blank End Date means no end date. Time Zone shows Auto (for example Auto Asia/Calcutta).

Execution:

At the scheduled date and time, the task runs automatically — you do not need to be in the chat. Open Scheduled Tasks (or related notifications) to see execution status and review the output.

Morning digest:

Default 7:30 AM local by email and in-app card. Sections: today’s calendar with pre-read links, overdue/at-risk items, team signals, top-3 focus. Empty sections hide. 60–90 second read; thumbs and comment on every digest. Data older than 6 hours shows a last-updated note. Configure time, days, sections, length, and tone.

Inbox summary:

Default 8:30 AM as a chat session. Unread mail grouped by sender/thread into Needs reply / FYI / Auto-decline. Needs reply drafts stay in your tone — you approve, edit, or reject; nothing sends without you. Sensitive topics are marked review carefully. Configure senders, auto-decline, tone, and frequency; global on/off applies within minutes.

Edit or pause:

Change or pause schedules when priorities shift so outdated prompts do not keep running.

Tip:

Start with one simple weekly task or turn on morning digest before adding many schedules.

Walkthrough

1. Open Scheduled Tasks

Click Scheduled Tasks in the left sidebar to see timed workflows and create new ones.

Check existing tasks so you do not duplicate a schedule. Upcoming runs show the next run time on the card.

• Schedules: Timed workflows.

2. Create a task or use /schedule

Click New Task, or in a supported chat type /schedule with or without command text.

Review Task Name, Brief Description, Prompt, Frequency, and schedule fields, then Create Task. Edit opens the full form; Cancel does not create a task.

• New Task: Full create form.
• /schedule: Create from chat with review.

3. Morning digest

Get a daily digest by email and in-app card at the time you choose (default 7:30 AM local).

Pick sections, length, and tone. Empty sections stay hidden. Rate each digest with thumbs and an optional comment.

• 7:30 AM: Default time — you can change it.
• Feedback: Thumbs and comment on every digest.

4. Inbox summary and replies

Open an inbox summary chat at the time you choose (default 8:30 AM local).

Mail is sorted into Needs reply, FYI, and Auto-decline. Approve or edit drafts before anything is sent. Sensitive mails need careful review.

• 8:30 AM: Default session time.
• Needs reply: Drafts wait for your approval.